File Server Migration to SharePoint Online

Client

Based in Singapore, our client is a leading provider of healthcare and diagnostics services, operating multiple centers across South Asia.

Industry

Healthcare

Overview

Most organizations using on-premise file servers have to contend with complex and difficult-to-navigate folder structures that derail team productivity.

Our client’s file server system contained various files, grouped under department-based subfolders. Users and roles were managed through Active Directory (AD) with a complex security implementation that allowed editing for specific roles. With hundreds of AD operations taking place, monitoring changes was a cumbersome task.

When the client approached us for a version-controlled system to replace the file server, we offered the organizational capabilities of SharePoint Online that easily enabled authorization levels. We worked collaboratively with the client’s internal team, utilizing a tool that facilitated smooth transition to Microsoft Cloud.

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QBurst Solution

QBurst designed, developed, and deployed a SharePoint Online system that enables users to upload files. A centralized hub for users and an admin console allowed for easy management of permissions and site structure.

We created subsites for multiple departments. Authorization to these subsites was managed using Microsoft 365 user management groups and the approval process implemented using Microsoft Flow. An email notification system was implemented to alert the originator and approver of various state changes.

Business Requirement

Implementing Robotic Process Automation in the procurement process
Creation of dashboard/API-based solution

Benefits

Easier management of access permissions
Improved traceability with central document repository and version control
Ensured document authenticity with approval process
Reduced manual interventions with introduction of notification system
Eliminated on-premises server maintenance
Increased scalability

Key Features

Customizable quick launch section for frequently accessed documents
Document search functionality
Automated approval process
Role-based notifications
Auto-archival of documents

Technologies

Microsoft SharePoint Online
SharePoint Migration Tool V2
Microsoft Flow
JavaScript
CSS

Business Requirement

The client required an online system to manage their database containing over 12,000 files (approximately 1 TB) spread across different directories. This entailed:

Migration of files from a file server to an online system
A website that non-technical staff could use to manage/access information
An authentication system to manage various access levels

QBurst Solution

Key Features

Customizable quick launch section for frequently accessed documents
Document search functionality
Automated approval process
Role-based notifications
Auto-archival of documents

Benefits

Easier management of access permissions
Improved traceability with central document repository and version control
Ensured document authenticity with approval process
Reduced manual interventions with introduction of notification system
Eliminated on-premises server maintenance
Increased scalability

Technologies

Microsoft SharePoint Online
SharePoint Migration Tool V2
Microsoft Flow
JavaScript
CSS

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Cloud Enablement

Data & AI

Digitalization

End-to-End

SaaS

File Server Migration to SharePoint Online

Client

Industry

Overview

QBurst Solution

Business Requirement

Benefits

Key Features

Technologies

Business Requirement

QBurst Solution

Key Features

Benefits

Technologies

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