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RPA-Enabled Procurement Management Solution

Client

One of the biggest consumer brands in India, the company manufactures market-leading brands of biscuits, breads, and dairy products.

Industry

Consumer Goods

Overview

The client’s procurement process relied heavily on human intervention to manage tasks such as data entry, invoice processing, and payment scheduling. These time-consuming and tedious tasks often caused errors and delays, impacting business continuity. We implemented an RPA solution that not only interacts with multiple applications but also automates repetitive, predictable, rules-based tasks. The solution minimized cost, reduced transaction time, increased productivity, and improved compliance.

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Business Challenge

The client’s procurement process was managed via SAP (ERP). This involved managing more than 10 terabytes of data, huge amounts of Purchase Orders (POs), invoices, and inventory annually. The procurement team had to burn a significant amount of time executing manual tasks.

Business Requirement

  • Implementing Robotic Process Automation in the procurement process
  • Creation of dashboard/API-based solution

QBurst Solution

We used UiPath to automate the rule-based manual processes involving purchase request to purchase order, work order management, and invoice processing.

  • Automated reminders to suppliers
  • Automated processing of email responses from suppliers
  • Automated bots running on scheduled time using UiPath Orchestrator
  • Automated process design using UiPath Studio
  • Automated exception raising based on business logic
  • Automated process execution using UiPath Orchestrator
  • Integration with the existing ERP system (SAP)
  • Integration with the email system
  • Developed dashboards to display captured data (feedback, exceptions, reminders)

Business Benefits

  • Significant efficiency savings owing to automation of procurement operations
  • Substantial savings in process restructuring by building on top of existing applications
  • Achieved annual compliance savings of over $1 million by eliminating errors in invoice remittal
  • Automation of tasks helped divert skilled resources to focus on strategic initiatives
  • In-built validations eliminated human errors, regulatory violations, and fraud
  • Created a strong audit trail and improved visibility across the entire procurement process
  • Actionable insights provided by analytics dashboard

Technologies

  • UiPath Studio
  • UiPath Orchestrator
  • MySQL Database
  • UiPath Framework
  • Django Framework

Business Challenge

The client’s procurement process was managed via SAP (ERP). This involved managing more than 10 terabytes of data, huge amounts of Purchase Orders (POs), invoices, and inventory annually. The procurement team had to burn a significant amount of time executing manual tasks.

Business Requirement

  • Implementing Robotic Process Automation in the procurement process
  • Creation of dashboard/API-based solution

Business Benefits

  • Significant efficiency savings owing to automation of procurement operations
  • Substantial savings in process restructuring by building on top of existing applications
  • Achieved annual compliance savings of over $1 million by eliminating errors in invoice remittal
  • Automation of tasks helped divert skilled resources to focus on strategic initiatives
  • In-built validations eliminated human errors, regulatory violations, and fraud
  • Created a strong audit trail and improved visibility across the entire procurement process
  • Actionable insights provided by analytics dashboard

QBurst Solution

We used UiPath to automate the rule-based manual processes involving purchase request to purchase order, work order management, and invoice processing.

  • Automated reminders to suppliers
  • Automated processing of email responses from suppliers
  • Automated bots running on scheduled time using UiPath Orchestrator
  • Automated process design using UiPath Studio
  • Automated exception raising based on business logic
  • Automated process execution using UiPath Orchestrator
  • Integration with the existing ERP system (SAP)
  • Integration with the email system
  • Developed dashboards to display captured data (feedback, exceptions, reminders)

Technologies

  • UiPath Studio
  • UiPath Orchestrator
  • MySQL Database
  • UiPath Framework
  • Django Framework

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